For any business with employees, a top concern is about creating a safe workplace for them. This makes for a better environment with happier, more productive staff who feel protected and valued. It also helps the business comply with various regulations that cover health and safety matters. At the heart of managing this is good OHS software but what are the key things to do know about it?
OHS software basics
The aim of occupational health and safety software or OHS software is to manage the workplace and reduce risks as well as ensuring workplace hazards are known and combatted as much as possible. It also helps when incidents do occur to accurately record what happened and the procedures used to see if any improvements can be made. As a secondary consideration, it can also help to manage risk compensation and insurance excesses.
But what are the key elements of this kind of software?
Incident maintenance comes in when something unfortunate does happen to accurately record the event. It includes logging staff involved, nature of the hazard, reporting, compliance and rehabilitation measures as well as looking at procedures used to see if improvements could be made. Files in different formats can be added to the incident including pictures, diagrams, photos, video and notes. These can all be accessed and printed at any time.
It can also incorporate customised information records including whether the incident was reported to the Occupational Health and Safety boards and any claim numbers relating to it.
Following up with someone involved in a workplace incident is another big part of the process and the software helps to make this easy. You can set up automatic trigger actions for the follow-up process to ensure that all parts of the compliance framework are completed.
It can also help with external people tracking for incidents that had witnesses or people involved who are outside the company. This might be witnesses, medical staff, government personnel or anyone else who was involved. You can keep track of their information to access and cross reference if needed.
OHS software means you don’t have to worry about government compliance with regulations that affect your business under Workplace Health and Safety (WHS). This also means you can avoid extra costs and damage to the business from not having these compliance issues handled correctly. Using this software means data can be accessed in real time from multiple devices and includes incidents, claims and rehabilitation matters in one place.
Good OHS software is also very secure so there’s no concern that someone could steal information on your employees or other parties stored on it. The software only allows assigned users and teams to access the functions given to them and security rules can often be applied to a team or to an individual to ensure only the right people can access sensitive data. Security rules apply to all aspects of the software’s content including reports and enquiries.